Promissory note for tuition you can fill in online
Based on Act 2031 (Negotiable Instruments Law), sections 1 and 184 · Reviewed November 2026
A promissory note for tuition is a parent's written promise to pay school fees by set dates. Schools in the Philippines ask for it before exams when fees are still unpaid.
PROMISSORY NOTE FOR TUITION
PHP 48,000.00
(forty-eight thousand pesos)
Your file never leaves your device.
What it includes
- Name of the parent or guardian (maker)
- Student name, grade or course and student number
- School name (payee)
- Amount in figures and in words
- Due date or installment schedule
- Place of payment
- Date and place signed
- Signatures of the maker and co-maker
Promissory note for tuition: full text
PROMISSORY NOTE FOR TUITION Date: [date] Place: [city] For value received, I, [name of parent or guardian], residing at [address], promise to pay to the order of [school name] the sum of [amount in words] ([PHP amount]) for the tuition and fees of [student name], [grade or course], student number [number], for [term and school year]. I will pay this amount as follows: [installment 1 of N] [due date] [PHP amount] [installment 2 of N] [due date] [PHP amount] Payment will be made at [school cashier or bank account]. If any installment is not paid on its date, the school may ask for the full balance. ____________________________ ____________________________ [Name of maker] [Name of co-maker, optional] Parent or guardian Co-maker Received by the school: ____________________ Date: ____________
When the school asks for it
Most schools ask for the note when a balance stays open near the exam week.
The note lets the student sit the exam while the family pays in parts.
It also helps at enrollment when a family needs a few weeks for the down payment.
- Before preliminary, midterm or final exams with an open balance.
- At enrollment when the down payment comes later.
- When a family asks to split the semester fee into months.
- When a scholarship or a loan release is still pending.
What goes in each part
| Part | What it says | Example |
|---|---|---|
| Maker | The parent or guardian who promises to pay | Maria Santos |
| Student | Name, grade or course and student number | Ana Santos, Grade 5 |
| Payee | The school, to its order | St. Joseph Academy |
| Amount | In figures and in words | PHP 48,000.00 |
| Schedule | One date or monthly installments | 4 × PHP 12,000.00 |
| Place of payment | The cashier or the bank account | School cashier |
| Signatures | Maker and an optional co-maker | Parent and guardian |
Act 2031 asks a negotiable note to be in writing, signed and for a sum certain. It must be payable on demand or at a fixed time, to order or to bearer.
A tuition note worked out
Ana is in Grade 5 at St. Joseph Academy in Quezon City. Her second-term balance is PHP 48,000.00.
Her mother signs a note for four monthly payments of PHP 12,000.00 each.
| Installment | Due date | Amount |
|---|---|---|
| 1 of 4 | 30 November 2026 | PHP 12,000.00 |
| 2 of 4 | 30 December 2026 | PHP 12,000.00 |
| 3 of 4 | 30 January 2027 | PHP 12,000.00 |
| 4 of 4 | 28 February 2027 | PHP 12,000.00 |
Pick «Monthly installments» above and the note prints one page per payment.
How the school collects it on WhatsApp
Most cashiers send a short reminder three days before each date.
«Good morning Mrs. Santos. This is a reminder that installment 2 of 4 for Ana, PHP 12,000.00, is due on 30 December. Thank you.»
After the date a second message asks for the payment date, without pressure.
Common mistakes
- Leaving the student's name out. The school needs it to post the payment.
- Writing the amount only in figures. Words stop later changes.
- Setting dates after the end of the school year.
- Signing without a copy for the family.
- Mixing other fees into the note without listing them.
Field by field
- Maker: the full name of the paying parent as it appears on an ID. Avoid nicknames because the cashier cannot match them to records.
- Student: write Ana Santos in Grade 5 with student number 2026-0145. The cashier posts each payment under that number.
- Amount: PHP 48,000.00 in figures and forty-eight thousand pesos in words. Check that both say the same sum.
- Schedule: one line per installment with its date and amount. The lines must add up to the total balance.
- Place of payment: the cashier window or the school's bank account. Add the account number so transfers reach the right fund.
- Co-maker: a second adult who pays if the maker does not. Many schools ask for one above a set amount.
Variants of the same note
Each version below changes one line of the note and keeps the rest.
- Single payment: «I will pay the full amount of PHP 48,000.00 on 15 January 2027.»
- Exam permit: «This note is signed so that [student name] may take the [term] examinations.»
- Pending scholarship: «I will pay the balance within five days after the scholarship is released.»
- Down payment at enrollment: «I will pay the down payment of PHP 10,000.00 on [date].»
A second example for a college semester
Leo Cruz studies nursing at a college in Cebu City. His semester balance is PHP 62,500.00.
His father signs a note for one payment when his December bonus arrives.
The note names Leo with his course and student number. It sets one due date of 20 December 2026.
The registrar keeps the original and gives the family a stamped copy.
Let the reminders go out on their own
Makatea sends the WhatsApp reminder before each installment and records every payment. The cashier sees who is up to date in one list. Try it free for 14 days, no card needed.
Free on Makatea: promissory note template · rent receipt template · free receipt template
Frequently asked questions
Is a promissory note for tuition legally binding?
Yes. A signed note for a sum certain is an enforceable promise to pay. The school keeps the original.
Who signs the tuition promissory note?
The parent or guardian signs as maker. Some schools also ask for a co-maker.
Can the note include monthly installments?
Yes. Pick «Monthly installments» and each payment gets its own numbered page.
Does the student need to sign?
No. A minor does not sign. The adult who pays the fees signs.
Where can I see an example of a promissory note for tuition fee?
The worked example above shows a full note with four installments. The template fills the same fields online.
Is a promissory letter for tuition fee the same as a note?
A letter explains the reason for the delay in a few lines. A note states only the promise with the amount and dates.
Is this template legal advice?
No. This template is a private document between the parties. It is not legal advice and it does not replace a lawyer for large sums.
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