Painting invoice template priced per square foot
Reviewed in November 2026
A painting invoice bills the area painted, the system used and the number of coats. Painters in India price almost everything per sq ft. The generator above opens with a bungalow job in Pune, measured wall by wall. Change the areas and download the bill as PDF or as an image for WhatsApp.
Painting invoice
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What it includes
- Contractor name, address, phone and GSTIN if registered
- Customer name and site address
- Measurement sheet number
- Paint brand, product and shade codes
- Lines: surface and finish, area, rate, amount
- Payments received
- Balance due
- Payment instructions
- Terms
Painting invoice: full text
PAINTING INVOICE
[Colour Craft Painters]
[Baner, Pune] · [+91 98230 66190]
GSTIN: [number, or Not registered]
Invoice no.: [CC-2026-0114]
Date: [6 November 2026]
Measurement sheet: [MS-114]
Customer: [Mr. Suresh Joshi]
Site: [Bungalow 9, Aundh]
Paint: [brand and product] · Shades: [codes per room]
Description Area (sq ft) Rate Amount
[Interior emulsion, 2 coats] [3,200] [14] [44,800]
[Wall putty, 2 coats] [3,200] [9] [28,800]
[Exterior weatherproof paint] [1,800] [22] [39,600]
[Enamel on doors and grills] [240] [28] [6,720]
[Texture feature wall] [120] [85] [10,200]
[Waterproofing terrace] [600] [45] [27,000]
Total [1,57,120]
Less paid [−1,09,984]
[GST, if any] [amount]
BALANCE DUE [₹ 47,136]
Payment instructions
UPI [colourcraft@okhdfc] · A/c [number] · IFSC [code]
Terms
Area as per joint measurement sheet [MS-114].
Paint brand and shade as approved by the customer.
Payment is due within [7] days.Painting work and its rates
Each finish is its own line because each one costs a different amount per sq ft.
| Line | Area (sq ft) | Rate (₹) | Amount (₹) |
|---|---|---|---|
| Interior emulsion, 2 coats | 3,200 | 14 | 44,800 |
| Wall putty, 2 coats | 3,200 | 9 | 28,800 |
| Exterior weatherproof paint | 1,800 | 22 | 39,600 |
| Enamel on doors and grills | 240 | 28 | 6,720 |
| Texture feature wall | 120 | 85 | 10,200 |
| Waterproofing terrace | 600 | 45 | 27,000 |
| Total | 1,57,120 |
Putty and emulsion share the same area. They still sit on two lines. The customer sees that the walls got two jobs and not one.
Measuring before you bill
Most painting disputes are about area, not rate. Measure the walls with the customer and both of you sign the sheet.
| Surface | How it is measured | Common rule |
|---|---|---|
| Walls | Length × height of each wall | Large openings deducted, small ones not |
| Ceiling | Length × width of the room | Added to wall area on emulsion jobs |
| Doors | Both faces of the shutter | Frames often billed apart |
| Grills | Outer size of the grill | A factor is agreed for open work |
| Exterior | Elevation by elevation | Scaffolding sometimes billed apart |
Agree the rule for doors and windows before the first coat. Write the measurement sheet number on the invoice, such as MS-114.
Fields on a painting bill
| Field | What to write |
|---|---|
| Measurement sheet no. | The sheet both sides signed |
| Paint brand and product | The product name the customer approved |
| Shade code | One code per room, from the shade card |
| Coats | Primer, putty and finish coats per surface |
| Material by | Contractor or customer |
| Start and finish dates | Days the crew was on site |
When the customer buys the paint, bill labour only. Write «material by customer» so the rate makes sense.
Painting payments over WhatsApp
Painters usually take an advance for material. A part payment follows when putty is done. The balance comes after the final coat.
| Stage | Share | Amount on this job (₹) |
|---|---|---|
| Advance for paint and putty | 30% | 47,136 |
| Putty and primer finished | 40% | 62,848 |
| Final coat and clean-up | 30% | 47,136 |
Colour Craft sends the last message once the crew packs up at the Joshi bungalow.
Good afternoon Mr. Joshi. Painting at Bungalow 9 is complete and the site is cleaned. The final bill as per sheet MS-114 is attached. Total ₹1,57,120 less ₹1,09,984 already paid. Balance ₹47,136. UPI colourcraft@okhdfc. Thank you for choosing Colour Craft.
Mistakes painters make on the bill
- Billing area from the floor plan. Wall area is about three times the floor area and customers know it.
- No signed measurement sheet. The customer remeasures and finds a lower number.
- Putting putty, primer and paint in one rate. The customer cannot compare quotes.
- Leaving out touch-up after the electrician or carpenter. Bill it as a separate visit.
- Not writing the shade code. A repaint a year later then needs guesswork.
- Waiting a week after the final coat to bill. Fresh paint gets paid faster.
Extras that change the rate
Two walls of the same size can cost very different amounts to paint. Bill the extra effort on its own line.
| Extra | How to bill it |
|---|---|
| Scraping old paint | Per sq ft of the area scraped |
| Crack filling and repair | Per running ft of crack or lump sum per room |
| Ceiling height above 12 ft | Extra rate per sq ft for scaffolding work |
| Scaffolding on the exterior | Per day or lump sum per elevation |
| Furniture moving and covering | Lump sum per house |
| Primer on new plaster | Per sq ft, one coat |
Agree these in the quote. A customer who finds them on the bill for the first time pays late.
Repaint or new construction
A repaint in an occupied home needs fewer coats of putty. New plaster needs primer and full putty. The same rate card cannot serve both.
Keep two rate lines in your quote. Write on the invoice which one applies. An example is «repaint with putty touch-up». The customer then compares the bill with the right quote.
Let the balance follow itself up
Makatea sends the WhatsApp reminder for each stage on the day it falls due. It follows up again when the balance stays open.
Payments get recorded against the job and the balance updates. The first 14 days are free and need no card.
Free on Makatea: proforma invoice template · free invoice generator
Frequently asked questions
How do painters calculate the bill?
Area in sq ft times the rate for each finish. The area comes from a measurement sheet signed on site.
Is putty billed separately from paint?
Yes in most quotes. It covers the same area but it is a separate job with its own rate.
Can I bill labour only?
Yes. Write «material by customer» on the bill and use your labour rate per sq ft.
Are doors and windows deducted from the wall area?
Large openings usually are and small ones usually are not. Agree the rule with the customer before the first coat and write it on the measurement sheet.
Should I take an advance for painting?
Yes when you buy the paint. An advance of about a third covers material for most homes.
Does a painting bill need GST?
Only if you are registered for GST. Add your GSTIN and the rate that applies in the tax field.
Is this a GST e-invoice?
No. A GST e-invoice is generated in the government portal. This template is a commercial bill for your customers.
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