Sales receipt template for goods you sell
Reviewed in November 2026
A sales receipt proves that a buyer paid for goods and now owns them. It lists what was sold, the quantity and the price. For appliances and gadgets it also carries the serial number and the warranty start. The receipt below opens with a sale example you can replace with your items.
Sales receipt
The sum of
USD 1,500.00
(one thousand five hundred dollars)
Your file never leaves your device.
What it includes
- Seller name and contact
- Receipt number
- Date
- Sold to
- Items with quantity, unit price and serial
- Total in figures and in words
- Payment method and reference
- Return and warranty terms
- Signature
Sales receipt: full text
SALES RECEIPT [Seller or shop name] [Address or page] · [Phone] · TIN: [optional] Receipt No. [SR-0001] Date: [November 6, 2026] Order no.: [optional] Sold to: [Buyer name] Items: [Item, model and serial] Qty [1] Unit price [amount] Amount [amount] [Item] Qty [2] Unit price [amount] Amount [amount] Delivery fee: [amount] Total paid: [amount in figures] ([amount in words]) Payment method: [Cash / Bank transfer / Card / Cash on delivery] Reference: [transaction or order reference] Returns: [accepted within 7 days with this receipt, item unused] Warranty: [6 months from the date of this receipt] Received by: ______________________
Who needs a sales receipt
Online sellers, market stalls and resellers sell without a cash register. Their buyers still want proof of purchase.
A sales receipt answers three questions later. What was bought, when it was bought and for how much.
- A buyer claiming a warranty repair.
- A buyer returning an item within the return period.
- A seller proving a phone or laptop was sold legally.
- A buyer reselling the item and showing where it came from.
Item lines that make it useful
| Item | Qty | Unit price | Amount |
|---|---|---|---|
| Rice cooker, 1.8 L, serial RC8812047 | 1 | PHP 2,450 | PHP 2,450 |
| Electric fan, 16 inch | 2 | PHP 1,350 | PHP 2,700 |
| Extension cord, 3 m | 1 | PHP 380 | PHP 380 |
| Delivery fee | 1 | PHP 150 | PHP 150 |
| Total paid | PHP 5,680 |
Write each item on its own line in the description. The generator keeps the total in figures and in words.
Include the serial number for anything with a warranty. It ties the receipt to that exact unit.
Cash on delivery and online orders
Many orders in the Philippines and Pakistan are paid on delivery. The rider collects the cash at the door.
Send the receipt once the rider confirms payment. Add the order number from your shop page or chat.
For prepaid orders, issue the receipt when the transfer lands. Write the transaction reference next to the method.
Return and warranty lines
Two short lines save many arguments. One gives the return period and the other gives the warranty.
- Returns accepted within 7 days with this receipt, item unused.
- Warranty of 6 months from the date on this receipt.
- Warranty covers manufacturing defects, not physical damage.
Use your own terms. The point is that the buyer reads them before paying.
Sales receipt, cash memo and invoice
| Document | Main use | Typical seller |
|---|---|---|
| Sales receipt | Proof of purchase for goods | Online seller or stall |
| Cash memo | Counter sale with many small lines | Kirana or hardware shop |
| Invoice | Bill that asks for payment | Business selling on credit |
Shops with long lists of small items use the cash bill format. Sellers of a few items with serials use this receipt.
A filled sales receipt
A reseller in Cebu sells a used phone to a buyer who pays by bank transfer.
| Line | What the seller writes |
|---|---|
| Receipt no. | SR-0088 |
| Date | November 6, 2026 |
| Sold to | Mark Villanueva |
| Item | Smartphone 128 GB, black, IMEI 3567 8901 2345 678 |
| Condition | Used, minor scratch on the back |
| Amount | PHP 9,800.00, nine thousand eight hundred pesos |
| Method | Bank transfer, ref. 20261106-4471 |
| Warranty | 7 days, seller's own |
The IMEI identifies the phone if it is ever reported lost. The buyer keeps the receipt as proof of purchase.
Selling used goods between people
A used phone, a bicycle or a sofa often sells between strangers. A receipt protects both of them.
The seller proves the item was sold and paid for. The buyer proves where it came from.
- Name both people and add a phone number for each.
- Describe the condition in one clear line.
- Write the IMEI or serial for electronics.
- Sign together at the handover.
Numbering sales receipts
Start a series such as SR-0001 and never skip a number. The generator raises it after each download.
Use a new prefix for each shop or each year if you prefer. Keep the rule the same once you pick it.
Mistakes sellers make
- No item list. «Goods» is not a description.
- No serial or IMEI on gadgets.
- Return terms said in chat but not on the receipt.
- The delivery fee mixed into the item price.
- Receipts with no number. Keep a running series.
Receipts for market stalls and pop-ups
Weekend markets move fast and most buyers pay in cash or by QR. A receipt on the phone takes less than a minute.
Keep the item lines short. The buyer only needs the item, the price and the date.
Your logo and stall name appear on every receipt. Repeat buyers find you again from that image.
Sales receipts in India and Pakistan
Small sellers in India and Pakistan often take UPI or a mobile wallet. Paste the transaction reference into the receipt.
Write the amount in rupees with the words. The generator handles both currencies.
Resellers on social media send the receipt image in the same chat as the order. The buyer then has the proof next to the conversation.
Selling on credit or instalments
Repeat buyers often ask to pay later. Makatea sends them the WhatsApp reminder before each due date.
Each payment you record in Makatea lowers what the buyer owes. Try it free for 14 days with no card.
Free on Makatea: free receipt template · free invoice generator
Frequently asked questions
What is a sales receipt?
It is proof that a buyer paid for goods. It lists the items, the price and the date.
Is a sales receipt the same as an invoice?
No. An invoice asks for payment. A sales receipt confirms the goods were paid for.
Is this a registered tax receipt?
No. It is a commercial proof of purchase. Registered tax documents come from the tax authority's system.
Should I write the serial number?
Yes, for anything with a warranty. It links the receipt to that unit.
Can I add return and warranty terms?
Yes. Write them in the description so the buyer sees them before paying.
Can I send it to an online buyer?
Yes. Download the image and send it in the order chat.
Can I list several items on one receipt?
Yes. Write each item on its own line in the description with its price.
Your recurring collections on autopilot
Makatea sends the reminders over WhatsApp and email, records every payment and tells you who to follow up with first.
14 days free · No card
Keep reading
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