Bakery bill format in Word, Excel and PDF
Reviewed in November 2026
A bakery bill lists cakes by weight and bread, cookies and snacks by piece or box. Custom cakes add an order slip with the delivery time, the message and the advance paid. Offices and cafés often take bakery items on a weekly account. The generator above opens with a birthday order from a Bengaluru bakery.
Bakery bill
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What it includes
- Bakery name, address, FSSAI licence and GSTIN
- Bill number and date
- Customer name and order number
- Delivery date and time, message on cake
- Lines: item with weight or pack size, quantity, rate, amount
- Subtotal, GST and bill total
- Advance paid and balance on delivery
- Order change rule
Bakery bill: full text
BAKERY BILL
[Sweet Crust Bakers]
[Koramangala 5th Block, Bengaluru] · FSSAI lic. [number] · GSTIN [number]
Bill no.: [SC-B-2026-3381]
Date: [6 November 2026]
Customer: [Ananya Rao] · Order no. [SC-1409]
Delivery: [8 November 2026, 6 pm] · Message on cake: [Happy 10th Birthday Aarav]
Item Qty Rate Amount
[Black forest cake, 1 kg, HSN 1905] [2] [750.00] [1,500.00]
[Custom photo cake, 2 kg, eggless] [1] [2,400.00] [2,400.00]
[Brown bread loaf, 400 g] [10] [55.00] [550.00]
[Butter cookies, 250 g box] [6] [180.00] [1,080.00]
[Veg puffs, per piece] [40] [25.00] [1,000.00]
[Chocolate cupcakes, box of 6] [4] [300.00] [1,200.00]
[Home delivery within 5 km] [1] [100.00] [100.00]
Subtotal [7,830.00]
GST [5]% [391.50]
BILL TOTAL [8,221.50]
Advance paid [-1,200.00]
BALANCE [₹7,021.50]
Payment: [UPI sweetcrust@okaxis] · Cash on delivery
Changes to custom orders accepted up to [24] hours before delivery.
GST rate shown is an example.Bakery items and how they are sold
| Item | Sold by | Qty | Rate (₹) | Amount (₹) |
|---|---|---|---|---|
| Black forest cake | 1 kg | 2 | 750.00 | 1,500.00 |
| Custom photo cake, eggless | 2 kg | 1 | 2,400.00 | 2,400.00 |
| Brown bread loaf | 400 g | 10 | 55.00 | 550.00 |
| Butter cookies | 250 g box | 6 | 180.00 | 1,080.00 |
| Veg puffs | piece | 40 | 25.00 | 1,000.00 |
| Chocolate cupcakes | box of 6 | 4 | 300.00 | 1,200.00 |
| Home delivery within 5 km | trip | 1 | 100.00 | 100.00 |
Cakes are priced per kg. Many shops charge a different rate per kg for half kg cakes.
Mark eggless and sugar-free on the line. The kitchen reads the same slip.
Custom cake order slip
A custom cake is made days ahead. The slip settles the details before the oven goes on.
| Field | Example |
|---|---|
| Order number | SC-1409 |
| Weight and shape | 2 kg, round, two tiers |
| Flavour and base | Chocolate truffle, eggless |
| Message on cake | Happy 10th Birthday Aarav |
| Photo or design | Printed photo, sent on WhatsApp |
| Delivery or pickup | Delivery 8 November, 6 pm |
| Advance paid | ₹1,200 by UPI |
| Last change accepted | 24 hours before delivery |
Take the advance before buying special ingredients. The slip shows the balance due on delivery.
The full bakery bill
| Line | Amount (₹) |
|---|---|
| Items and delivery before GST | 7,830.00 |
| GST at an example rate of 5% | 391.50 |
| Bill total | 8,221.50 |
| Advance on photo cake | -1,200.00 |
| Balance on delivery | 7,021.50 |
Rates for bread, cakes and snacks can differ. Set each one by HSN code before you bill.
Print the FSSAI licence number on the bill. Customers and offices look for it.
Round the final amount to the nearest rupee if you prefer. Show the round off as its own line.
Keep a copy of every custom order bill for a month. Repeat customers often ask for the same cake again.
Weekly account for cafés and offices
A café takes bread and puffs every morning. A weekly bill is easier for both sides than a bill per delivery.
| Day | Delivery | Amount (₹) |
|---|---|---|
| Monday | 20 bread loaves, 60 puffs | 2,600.00 |
| Wednesday | 20 bread loaves, 4 cake slabs | 4,100.00 |
| Friday | 20 bread loaves, 80 puffs | 3,100.00 |
| Week total before GST | 9,800.00 |
Send the weekly bill on Saturday with payment due the next Friday. The café pays from its own week's takings.
Collect the cake balance and weekly bills on WhatsApp
Families confirm orders in the chat. Send the slip and the advance request in the same thread.
«Hi Ananya, this is Meghna from Sweet Crust. Order SC-1409 for the 2 kg photo cake is confirmed for 8 November at 6 pm. The advance of ₹1,200 is received. The balance of ₹7,021.50 is due on delivery by UPI or cash.»
For a café on account, send the weekly bill on Saturday morning.
«Hello Arun, the bill for this week's deliveries is attached. The amount is ₹10,290 including GST. Please pay by Friday on UPI.»
Mistakes bakeries make on bills
- No weight on cake lines. The customer argues that the cake looked smaller.
- Custom order taken without an advance. A cancelled cake becomes a full loss.
- Message and design only in the chat. The kitchen bakes from memory.
- Delivery charge missing. The trip comes out of the margin.
- Café deliveries billed one by one. The café loses track and pays late.
- No FSSAI number. Offices ask for a fresh bill before paying.
Bulk orders for festivals and offices
Diwali boxes and office birthday cakes come in bulk. Quote them first and bill them with an advance.
| Order | Qty | Rate (₹) | Advance asked |
|---|---|---|---|
| Diwali dry cake and cookie box | 120 boxes | 450.00 | 40% on order |
| Monthly office birthday cakes, 1 kg | 12 cakes | 800.00 | Billed monthly |
| School sports day snack packs | 300 packs | 60.00 | 50% on order |
Put the delivery date and the count per drop on the bill. Offices check both before paying.
Ask for the company GSTIN on bulk orders. Their accounts team needs it for the claim.
Let the weekly reminders go out on their own
Makatea sends each café and office its WhatsApp reminder on the day you set. It follows up if the week stays unpaid.
Each payment you record clears that week from the next reminder. Try it free for 14 days without a card.
Free on Makatea: proforma invoice template · rent receipt template · free invoice generator
Frequently asked questions
What should a bakery bill include?
Bakery details with FSSAI and GSTIN come first. Then each item with weight or pack, the GST and the total.
How do I write a cake bill?
Write the weight and flavour with the message and delivery time. Show the advance and the balance due.
How much advance should a bakery take on custom cakes?
Many bakeries take 50%. Take it before buying special ingredients or printing photos.
Can I bill a café weekly instead of per delivery?
Yes. List each delivery by day and send one bill at the end of the week.
Can I send a bakery bill on WhatsApp?
Yes. Download the image or PDF and send it in the chat with the customer.
Is this a GST e-invoice?
No. It is a commercial bill for your bakery and your collections. GST e-invoices are issued on the government portal.
Your recurring collections on autopilot
Makatea sends the reminders over WhatsApp and email, records every payment and tells you who to follow up with first.
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