HRA rent receipt format for salaried tenants
Reviewed in November 2026
An HRA rent receipt is the rent proof a salaried tenant gives the employer. It supports the House Rent Allowance claim. It shows the rent paid, the month and the rented address. The landlord signs it. The receipt below opens with the HRA lines and one receipt per month.
House rent receipt
The sum of
INR 1,500.00
(rupees one thousand five hundred only)
Your file never leaves your device.
What it includes
- Receipt number
- Date
- Tenant name
- Rent amount in figures and in words
- Period covered
- Address of the rented property
- Mode of payment and reference
- Landlord name and PAN
- Landlord signature
HRA rent receipt: full text
RENT RECEIPT Receipt No. [HRA-2026-01] Date: [05-04-2026] Received from [Tenant full name] the sum of Rupees [amount in words] only (₹ [amount in figures]) towards rent for the period [April 2026] for the property at [full address of the rented property]. Mode of payment: [UPI / Bank transfer / Cheque / Cash] Reference: [UPI reference, UTR or cheque number] Landlord: [Landlord full name] Landlord address: [address] PAN of landlord: [if your employer asks for it] Signature of landlord: ______________________
Who asks for HRA rent receipts
Employers in India ask for rent proof before they reduce tax on the HRA part of salary. Most ask during the investment proof window near year end.
Some accept a declaration early in the year and receipts later. Others want the receipts every quarter.
Check your payroll team's deadline. Late receipts usually mean higher tax deducted for the last months.
What the HRA exemption depends on
The Income Tax Department lists the HRA exemption under section 10(13A) for returns of the year 2025-26. It is available only under the old tax regime.
| The exemption is the lowest of | What it means |
|---|---|
| Actual HRA received | The HRA line on your salary slip |
| Rent paid minus 10% of salary | Salary here means basic plus DA |
| 50% of salary in metro cities | 40% of salary elsewhere |
The receipts prove the rent paid. That number feeds the second line of the table.
A taxpayer who claims HRA cannot also claim the 80GG rent deduction for the same period.
What each receipt must show
- Tenant's name as on the salary records.
- Landlord's full name.
- Address of the rented property.
- Month or period the rent covers.
- Rent amount in figures and in words.
- Mode of payment with the UPI or bank reference.
- Landlord's signature.
- Landlord's PAN, when your employer asks for it.
Keep the address exactly as in the rent agreement. A different spelling raises questions in a review.
One receipt per month or one per quarter
| Option | How it looks | When it fits |
|---|---|---|
| Monthly | 12 receipts, April to March | Most employers accept it |
| Quarterly | 4 receipts, three months each | Payroll teams that allow it |
| Yearly | 1 receipt for the whole year | Rarely accepted |
Monthly receipts are the safe choice. Each one matches a bank debit you can show.
The generator raises the receipt number after each download. Twelve receipts take a few minutes.
Paying rent by UPI or bank transfer
Cash rent is hard to prove. A UPI or bank transfer leaves a trail that matches each receipt.
Copy the reference into the receipt. Keep the bank statement pages in the same folder.
If the landlord prefers cash, withdraw the exact amount from your account. The withdrawal then supports the receipt.
Rent paid to parents
Many people live in a house owned by a parent and pay rent to them. The receipt works the same way.
Pay by transfer to the parent's account each month. The parent shows the rent as income in their own return.
A rent agreement between you supports the receipts. Keep it with the file.
A filled HRA rent receipt
| Line | What is written |
|---|---|
| Receipt no. | HRA-2026-08 |
| Date | 05-11-2026 |
| Received from | Priya Nair |
| Amount | ₹22,000, Rupees twenty-two thousand only |
| Period | November 2026 |
| Property | Flat 302, Lakeview Apartments, HSR Layout, Bengaluru |
| Mode | UPI, ref. 530811467201 |
| Landlord | K. Ramesh, signed on screen |
The tenant downloads the PDF and uploads it to the payroll portal. The image goes to the landlord for their records.
When the rent changes mid-year
Rent often rises at renewal. The receipts must follow the new amount from that month.
Keep the renewed agreement with the receipts. Payroll teams compare the two.
Write the new amount in words too. The generator updates them as soon as you change the figure.
Shifting house during the year
A move means two landlords and two addresses in one year. Make a separate series of receipts for each one.
The last receipt from the old landlord and the first from the new one should not overlap. Gaps of a few days are normal.
Tell your payroll team the date of the move. They then read both sets correctly.
Keeping the HRA file
Store the twelve receipts, the rent agreement and the bank statements in one folder. Name each receipt by month.
A tax notice can arrive years later. A complete folder answers it in one reply.
Receipts for a shared flat
Flatmates who split the rent each need their own receipts. Each receipt shows only that person's share.
The landlord signs one series per flatmate. The address stays the same on all of them.
Mistakes payroll teams reject
- Receipts with no landlord signature.
- A property address that differs from the rent agreement.
- Rent amounts that change without a new agreement.
- Receipts for months before the tenancy began.
- One receipt covering a year with no breakdown.
For landlords who collect every month
Landlords with several tenants spend days chasing rent. Makatea sends each tenant a WhatsApp reminder before the due date.
Makatea logs each rent payment and keeps the balance per flat. Start with 14 free days and no card.
Free on Makatea: proforma invoice template · rent receipt template · free receipt template
Frequently asked questions
Who signs an HRA rent receipt?
The landlord. The tenant fills it in and the landlord signs it.
Can I claim HRA under the new tax regime?
No. The Income Tax Department says the HRA exemption is not available in the new regime.
Do I need one receipt per month?
Not always. Monthly receipts are the safest choice and most employers accept them.
Can I pay rent to my parents and claim HRA?
Yes, if you really pay the rent. Pay by transfer and keep a rent agreement.
Is this receipt a government form?
No. It is a rent receipt the landlord signs. Your employer decides what proof it accepts.
Can I add the landlord's PAN?
Yes. Type it in the tax ID field and it appears on every receipt.
Can the landlord sign on a phone?
Yes. The landlord draws the signature on screen and it appears on the PDF.
Your recurring collections on autopilot
Makatea sends the reminders over WhatsApp and email, records every payment and tells you who to follow up with first.
14 days free · No card
Keep reading
Rent receipt template
Fill in a rent receipt online with the period and the property address, and download it as PDF or as an image for WhatsApp. Free and no account.
Rent receipt generator
Generate a rent receipt with the period, property address, landlord signature and amount in words. Download it as PDF or for WhatsApp. Free.
Rent security deposit receipt template
Give tenants a security deposit receipt that says it is refundable. Add when it comes back and what can be deducted.
Society maintenance bill format and maintenance receipt
Prepare a housing society maintenance bill with the charge heads of the model bye-laws. Then issue the receipt.
Receipt template you can fill in online
Fill in a payment receipt on the page and download it as PDF or as an image for WhatsApp. The amount in words fills itself. Free, no account.