Society maintenance bill format and maintenance receipt
Based on the Maharashtra Co-operative Societies Act, 1960 and the model bye-laws for housing societies · Reviewed November 2026
A society maintenance bill tells each flat owner what they owe the housing society for the period. The model bye-laws for Maharashtra housing societies list the charge heads and how to split them. When the member pays, the society issues a maintenance receipt. The format below covers the bill and the receipt.
Maintenance receipt
The sum of
INR 1,500.00
(rupees one thousand five hundred only)
Your file never leaves your device.
What it includes
- Society name and registration number
- Bill number and date
- Flat number and member name
- Period
- Charge heads
- Arrears and interest
- Amount payable and due date
- Receipt number and date of payment
- Mode and reference
- Signature of secretary or treasurer
Society maintenance bill and receipt: full text
MAINTENANCE BILL [Society name] Co-operative Housing Society Ltd. Regn. No. [registration number] [Address] Bill No. [MB-2026-Q3-0001] Bill date: [01-10-2026] Flat No. [B-304] Member: [Member name] Period: [October to December 2026] Property tax: [amount] Water charges: [amount] Repairs and maintenance fund: [amount] Lift maintenance: [amount] Sinking fund: [amount] Service charges: [amount] Parking charges: [amount] Total for the period: [amount] Arrears: [amount] Interest on arrears: [amount] Amount payable: [amount] by [due date] Secretary: ______________________ MAINTENANCE RECEIPT Receipt No. [MR-0001] Date: [date of payment] Received from [Member name], Flat [B-304], the sum of Rupees [amount in words] only (₹ [amount]) against Bill No. [bill number] for [period]. Mode: [UPI / Cheque / Bank transfer / Cash] Ref.: [reference] Treasurer or Secretary: ______________________
What the model bye-laws say about the bill
| Rule in the model bye-laws | Where it goes on the bill |
|---|---|
| The secretary prepares the bill or demand notice for each member (bye-law 68) | Header, signed by the secretary |
| The bill is issued by the date the committee fixes (bye-law 68) | Bill date and due date |
| The member pays the full bill within the period the committee fixes (bye-law 68) | Due date line |
| The committee apportions each member's share on set bases (bye-law 66) | One line per charge head |
| Late payment carries simple interest up to 21% a year, or a lower rate the general body fixes (bye-law 70) | Interest line on arrears |
| A member who does not pay within the period of section 73CA is a defaulter (bye-law 69) | Arrears line and note |
Your society may run on a newer or older set of bye-laws. Check the numbering in your society's registered copy.
Charge heads and how they are split
| Charge head | How the share is set (bye-law 66) |
|---|---|
| Property taxes | As fixed by the local authority |
| Water charges | By the number and size of inlets in each flat |
| Repairs and maintenance | Rate fixed by the general body, minimum 0.75% a year of construction cost |
| Lift repairs and running | Equally by all members of the building with the lift |
| Sinking fund | Minimum 0.25% a year of construction cost (bye-law 13) |
| Service charges | Equally by the number of flats |
| Parking charges | At the rate the society fixes |
Service charges cover salaries, common electricity, audit fees and similar costs. The bye-laws list them as one head.
Show each head on its own line. Members accept a bill they can read.
A sample quarterly bill
| Head | Flat B-304 (₹) |
|---|---|
| Property tax | 1,950 |
| Water charges | 900 |
| Repairs and maintenance fund | 1,500 |
| Lift maintenance | 600 |
| Sinking fund | 450 |
| Service charges | 3,000 |
| Parking | 300 |
| Total for October to December | 8,700 |
| Arrears with interest | 0 |
| Amount payable by 15-10-2026 | 8,700 |
The numbers are only an example. Your society's general body sets its own rates.
Arrears and interest
Arrears are unpaid amounts from earlier bills. Show them on their own line with the interest.
The model bye-laws allow simple interest up to 21% a year from the due date. The general body may fix a lower rate.
In case of default the committee can start recovery under section 101 of the Act. The bill should state the arrears plainly so the member sees them early.
The maintenance receipt
The receipt confirms the member paid the bill. It names the flat, the period and the amount.
- Society name and registration number.
- Receipt number and date.
- Flat number and member name.
- Bill number and period paid.
- Amount in figures and in words.
- Mode with the UPI or cheque reference.
- Signature of the secretary or treasurer.
The receipt generator above fills these lines. The amount in words follows the Indian system.
Flat maintenance receipt for tenants
Some tenants pay maintenance on behalf of the owner. The receipt still goes in the member's name.
Write «paid by tenant» with the tenant's name in the description. The owner and the tenant both keep a copy.
Non-occupancy and other charges
Some societies charge members who let out their flats. Your general body and the state's directions set that charge.
Show any such charge as its own head. Members dispute hidden charges far more than visible ones.
Monthly or quarterly bills
Small societies often bill every quarter. Large ones bill every month to keep cash flowing.
The committee picks the cycle and the due date. Print both on every bill.
Sending bills to members
Many societies now send bills by WhatsApp or email. Members open them faster than a paper slip under the door.
Keep one copy of each bill in the society's records. The auditor asks for them every year.
Mistakes society offices make
- One lump sum with no heads. Members dispute what they cannot read.
- Interest added without showing the arrears line.
- Receipts issued without the bill number.
- The same receipt number used in two buildings of the society.
- Bills sent late, then interest charged from the old due date.
Remind members before the due date
Treasurers lose evenings chasing dues. Makatea sends each member a WhatsApp reminder before the due date.
When a member pays, Makatea logs it against the flat and updates the arrears. Try it free for 14 days.
Free on Makatea: rent receipt template · free receipt template
Frequently asked questions
Who prepares the society maintenance bill?
The secretary, under bye-law 68 of the model bye-laws, by the date the committee fixes.
How is the repairs fund charged?
At the rate the general body fixes, with a minimum of 0.75% a year of the flat's construction cost.
What interest can a society charge on late dues?
Up to 21% a year simple interest under the model bye-laws, or a lower rate the general body fixes.
Are service charges split by flat size?
No. The model bye-laws split service charges equally by the number of flats.
Is this bill a legal notice?
No. It is the society's bill and receipt format. Recovery steps follow the Act and your society's bye-laws.
Can a tenant pay the maintenance?
Yes. The receipt stays in the member's name with «paid by tenant» noted.
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