Rent security deposit receipt template
Reviewed in November 2026
A rent deposit receipt confirms the landlord received a security deposit from the tenant. It says the deposit is refundable and when it comes back. It also lists what the landlord may deduct. The receipt below opens with the deposit lines and the property address.
Rent deposit receipt
The sum of
USD 1,500.00
(one thousand five hundred dollars)
Refundable at the end of the tenancy, less any amounts agreed in writing.
Your file never leaves your device.
What it includes
- Receipt number
- Date
- Tenant name
- Deposit amount in figures and in words
- Address of the property
- Tenancy start date
- Refund terms
- Deductions allowed
- Mode of payment and reference
- Landlord signature
Rent security deposit receipt: full text
SECURITY DEPOSIT RECEIPT (REFUNDABLE) Receipt No. [SD-0001] Date: [06-11-2026] Received from [Tenant full name] the sum of [amount in figures] ([amount in words]) as a refundable security deposit for the property at [full address]. Tenancy start date: [01-11-2026] Deposit equal to: [number of months] months' rent Refund: within [15] days of handing back the keys. Deductions allowed: unpaid rent, unpaid bills and repairs beyond normal wear and tear, with bills shown to the tenant. Mode of payment: [Bank transfer / UPI / Cheque / Cash] Reference: [reference] Landlord: [Landlord full name] PAN: [optional] Signature of landlord: ______________________
Why a deposit needs its own receipt
Rent is spent each month. A deposit is held for the whole tenancy and returned at the end.
Mixing it with rent on one receipt blurs that difference. At move-out nobody remembers what was deposit and what was rent.
A separate receipt with its own number avoids that. Keep it with the rent agreement.
Lines a deposit receipt must carry
- Landlord and tenant names.
- Address of the rented property.
- Deposit amount in figures and in words.
- The word «refundable» in the title or the first line.
- Start date of the tenancy.
- When the deposit comes back after move-out.
- What may be deducted, such as unpaid rent or damage beyond normal wear.
- Landlord signature.
Deductions written in advance
| Deduction | Common wording |
|---|---|
| Unpaid rent | Any rent unpaid on the move-out date |
| Unpaid bills | Electricity, water or maintenance left unpaid |
| Damage | Repairs beyond normal wear and tear |
| Missing items | Keys, remotes or furniture listed in the inventory |
Normal wear and tear is not a deduction. Faded paint after three years is normal.
A photo inventory at move-in makes deductions easy to agree. Attach it to the chat with the receipt.
Deposits in Indian cities
Deposits in India vary widely by city. Some landlords ask for two months of rent and others for much more.
Write the number of months next to the amount. «Equal to three months' rent» is clear to both sides.
Pay and receive the deposit by bank transfer. The transfer reference goes on the receipt.
The refund receipt at move-out
When the tenant leaves, the landlord returns the deposit minus any agreed deductions. The tenant then signs a receipt for the refund.
| Line | Amount |
|---|---|
| Deposit received on 01-06-2024, receipt SD-0004 | ₹60,000 |
| Electricity bill unpaid for October | −₹2,150 |
| Broken wardrobe hinge, repair bill attached | −₹800 |
| Refund paid by bank transfer | ₹57,050 |
Both receipts together close the deposit. Neither side can claim more later.
A filled deposit receipt
| Line | What the landlord writes |
|---|---|
| Receipt no. | SD-0011 |
| Date | 06-11-2026 |
| Received from | Arjun Mehra |
| Amount | ₹75,000, Rupees seventy-five thousand only |
| For | Refundable security deposit, equal to three months' rent |
| Property | Flat 7A, Palm Grove, Andheri West, Mumbai |
| Refund | Within 15 days of handing back the keys |
| Mode | Bank transfer, UTR SBIN26110622019 |
When the tenant leaves early
A tenant who leaves before the lock-in period may lose part of the deposit. That only applies if the rent agreement says so.
Quote the clause on the refund receipt. The tenant then sees why the amount is lower.
Without such a clause, the deposit comes back under the normal terms. Unpaid rent and damage are still deducted.
Interest on deposits
Many residential deposits earn no interest for the tenant. Some agreements add it anyway.
If yours does, write the rate on the deposit receipt. The refund receipt then shows the interest paid.
Mistakes with deposits
- No «refundable» on the receipt. The tenant cannot prove it was a deposit.
- No refund deadline. Returns drag on for months.
- Deductions decided only at move-out. Agree them at move-in.
- Deposit and first rent on one receipt.
- No refund receipt. The landlord cannot prove the deposit was returned.
Deposit or advance rent
Advance rent pays future months and is used up. A deposit stays untouched until the tenancy ends.
Write which one you received. The two have different refund rules.
A tenant who pays both gets two receipts. One says advance rent with the months it covers and the other says refundable deposit.
Inventory at move-in
List the furniture, fittings and appliances the flat comes with. Note the condition of each one.
- Two ceiling fans, working.
- One double bed with mattress, good condition.
- Kitchen chimney, working, minor stain.
- Three sets of keys and one gate remote.
Both sides sign the list and keep a copy. At move-out the same list guides the check.
Paying the deposit in parts
Some tenants pay the deposit in two or three parts. Issue a receipt for each part with the total still owed.
The last part closes the deposit. Write «deposit paid in full» on that receipt.
Deposit receipts outside India
The same receipt works for a room in Manila, a flat in Lagos or a house in Nairobi. Change the currency at the top.
Local rules on deposits vary by country and city. Write the terms the two of you agreed.
Rent that arrives on time
The deposit is collected once and rent comes every month. Makatea sends each tenant a WhatsApp reminder before rent is due.
Makatea records each payment per tenant and keeps the balance. Start free for 14 days.
Free on Makatea: proforma invoice template · rent receipt template · free receipt template
Frequently asked questions
What is a rent deposit receipt?
It confirms the landlord received a refundable security deposit for a specific property.
Should the receipt say the deposit is refundable?
Yes. Put «refundable» in the title or the first line.
Can the landlord deduct from the deposit?
Yes, for what the tenancy terms allow. Common examples are unpaid rent, unpaid bills and damage beyond normal wear.
Does the tenant sign anything at move-out?
Yes. The tenant signs a receipt for the refund with the deductions listed.
Is this receipt a rent agreement?
No. It records the deposit only. The terms of the tenancy belong in the rent agreement.
Can I send the receipt on WhatsApp?
Yes. Download the image and send it to the tenant the same day.
Can the deposit be paid in parts?
Yes. Issue a receipt for each part and show what is still owed.
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