Furniture bill format in Word, Excel and PDF

Reviewed in November 2026

A furniture bill lists each piece with its material, finish and HSN code. Custom carpentry is billed per square foot. Delivery and installation go on their own line. Most orders take an advance first and the balance before the truck leaves. The generator above opens with a home order from a Delhi showroom.

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Furniture bill

Invoice no.

Issue date

Due in (days)

Currency

From

Bill to

Address, phone, tax ID

Client address, tax ID

38,500.00

54,000.00

43,000.00

18,900.00

48,300.00

3,000.00

Tax name

Tax %

Split into CGST and SGST (India)

SubtotalINR 205,700.00

GST 18.00%INR 37,026.00

Total dueINR 242,726.00

Payment instructions

Notes and terms

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What it includes

Showroom name, address, GSTIN and phone
Bill number, date and order number
Customer name and delivery address
Lines: piece with material, finish, size and HSN, quantity, rate, amount
Custom carpentry by area
Delivery and installation
Taxable value, GST and bill total
Advance paid and balance before delivery
Warranty terms

Furniture bill: full text

FURNITURE BILL

[Woodcraft Furniture Mart]
[Kirti Nagar, New Delhi] · GSTIN [number] · [+91 98110 48821]

Bill no.: [WC-B-2026-0815]
Date: [6 November 2026]
Order no.: [WC-2026-332]

Customer: [Mr. Rajiv Malhotra]
Delivery to: [Dwarka Sector 12, New Delhi] · [8 November 2026, 10 am]

Description                                       Qty    Rate         Amount
[3-seater fabric sofa, HSN 9401]                  [1]    [38,500.00]  [38,500.00]
[Sheesham dining table with 6 chairs, HSN 9403]   [1]    [54,000.00]  [54,000.00]
[Two-door wardrobe, engineered wood, HSN 9403]    [2]    [21,500.00]  [43,000.00]
[Queen orthopaedic mattress, HSN 9404]            [1]    [18,900.00]  [18,900.00]
[Custom TV unit, carpentry per sq ft]             [42]   [1,150.00]   [48,300.00]
[Delivery and installation, per trip]             [2]    [1,500.00]   [3,000.00]
                                                  Taxable value       [2,05,700.00]
                                                  GST [18]%           [37,026.00]
                                                  BILL TOTAL          [2,42,726.00]
                                                  Advance paid        [-50,000.00]
                                                  BALANCE             [₹1,92,726.00]

Payment: [UPI woodcraft@okhdfc] · Card · EMI through the bank
Balance due before delivery.
Warranty [1] year on manufacturing defects. Not on wear, water or sunlight damage.
GST rate shown is an example.

Pieces on a furniture bill

Piece	Material and finish	HSN	Qty	Rate (₹)	Amount (₹)
3-seater sofa	Fabric, teak frame	9401	1	38,500.00	38,500.00
Dining table with 6 chairs	Sheesham, walnut polish	9403	1	54,000.00	54,000.00
Two-door wardrobe	Engineered wood, laminate	9403	2	21,500.00	43,000.00
Queen orthopaedic mattress	Memory foam, 8 inch	9404	1	18,900.00	18,900.00

Write the material and the finish on every line. Two wardrobes of the same size can differ by half the price.

Add the size in inches or feet for beds, wardrobes and tables.

Custom carpentry by the square foot

Made to measure work is billed by area after the site is measured. Fittings come as extras.

Job	Unit	Qty	Rate (₹)	Amount (₹)
TV unit, ply with laminate	sq ft	42	1,150.00	48,300.00
Modular kitchen base cabinets	running ft	14	4,200.00	58,800.00
Loft above wardrobe	sq ft	30	650.00	19,500.00
Soft close hinges	piece	24	180.00	4,320.00

Attach the measurement sketch to the quotation. The final bill uses the same figures.

Measure again after the walls are finished. Plaster and tiles can change the area by a few inches.

Write the laminate code and the edge band colour on the line. The workshop and the customer read the same detail.

The full furniture bill with advance

Line	Amount (₹)
Pieces and TV unit	2,02,700.00
Delivery and installation, 2 trips	3,000.00
Taxable value	2,05,700.00
GST at an example rate of 18%	37,026.00
Bill total	2,42,726.00
Advance paid on order	-50,000.00
Balance before delivery	1,92,726.00

Mattresses, seats and wooden pieces can carry different HSN codes and rates. Check each one before you bill.

Fields a furniture shop bill carries

Field	Why it is there
Order number	Links the bill to the order and the quotation
Material and finish	Settles disputes on delivery
Size	Checked when the piece reaches the home
Delivery date and address	Plans the truck and the floor access
Advance and balance	Shows what is left before dispatch
Warranty terms	Covers manufacturing defects
EMI reference	When a bank finances the purchase

Ask for the balance before dispatch on WhatsApp

The balance is easiest to collect before the truck is loaded. Send the reminder a day before the delivery slot.

«Hello Mr. Malhotra, this is Vikram from Woodcraft Furniture. Your order WC-2026-332 is ready for delivery on Saturday morning. The balance is ₹1,92,726 after your advance. Please clear it by UPI or card before dispatch.»

If the customer pays part, confirm the new balance the same day.

«Thank you Mr. Malhotra, ₹1,00,000 is received. The remaining ₹92,726 can be paid at delivery. The team arrives at 10 am.»

Carpenter bill format for site work

A carpenter working at a home bills labour and material apart. The owner often buys the plywood directly.

Line	How it is billed
Carpentry labour	Per sq ft or per day
Plywood and laminate	At cost if the carpenter buys it
Hardware and fittings	Per piece with the brand
Polish and finishing	Per sq ft
Old furniture removal	Per trip

Mistakes furniture sellers make on bills

No material or finish. The customer rejects the piece at the door.
No size on the bill. A bed that does not fit becomes your problem.
Delivery charge added on arrival. The customer feels cheated over a small amount.
Balance left for after delivery. The last payment drags for weeks.
Carpentry billed without a measurement sheet. The area becomes a debate.
Warranty only promised by mouth. Every squeak becomes a free repair.

EMI and bank finance on the bill

Many buyers pay furniture through a card EMI or a consumer loan. The bill must still show the full price.

Line	Example
Bill total	₹2,42,726.00
Down payment by UPI	₹50,000.00
Financed amount	₹1,92,726.00
Lender and loan reference	[Bank name] · Loan [number]
Tenure	12 months

Release the goods once the lender confirms the payout. Write the loan reference on the delivery note too.

The EMI is between the buyer and the bank. Your bill closes when the lender pays you.

Let the balance reminders go out on their own

Makatea sends the balance reminder on WhatsApp before each delivery date. It follows up on any part still open after delivery.

When the customer pays, Makatea records it and the order balance updates. Try it free for 14 days without a card.

Free on Makatea: proforma invoice template · promissory note template · rent receipt template · free invoice generator

Frequently asked questions

What should a furniture bill include?

Shop details and the order number come first. Then each piece with material and size. The GST, the advance and the balance follow.

How is custom furniture billed?

By square foot or running foot after measuring the site. Fittings go as extra lines.

Should delivery go on the furniture bill?

Yes. Put delivery and installation on their own line from the start.

When should the balance be collected?

Before dispatch is common. Some shops accept the last part at delivery.

Can I send a furniture bill on WhatsApp?

Yes. Download the PDF or image and send it in the chat with the customer.

Is this a GST e-invoice?

No. It is a commercial bill for your showroom and your collections. GST e-invoices are issued on the government portal.

Your recurring collections on autopilot

Makatea sends the reminders over WhatsApp and email, records every payment and tells you who to follow up with first.

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