Jewellery bill format in Word, Excel and PDF
Reviewed in November 2026
A jewellery bill prices each piece by net weight in grams at the day's gold rate. It shows purity, making charges and the hallmark number apart. Old gold taken in exchange comes off after tax. The generator above opens with a 22K necklace set from a Chennai showroom.
Jewellery bill
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What it includes
- Showroom name, address, GSTIN and BIS registration
- Bill number, date and gold rate of the day
- Customer name, PAN and order number
- Lines: piece, purity, HSN, net weight, rate per g, gold value
- Making charges per piece
- Hallmarking and HUID
- Taxable value, GST and bill total
- Old gold exchange and round off
- Balance paid and payment mode
Jewellery bill: full text
JEWELLERY BILL
[Lakshmi Jewellers]
[T. Nagar, Chennai] · GSTIN [number] · BIS reg. [number] · [+91 94440 21890]
Bill no.: [LJ-B-2026-0533]
Date: [6 November 2026]
Gold rate 22K: [₹9,450.00 per g]
Customer: [Mr. Senthil Kumar] · PAN [number]
Order no.: [LJ-2026-0871]
Description Weight Rate Amount
[22K gold necklace, HSN 7113, HUID [code]] [18.450 g] [9,450.00] [1,74,352.50]
[22K gold earrings, pair, HUID [code]] [6.200 g] [9,450.00] [58,590.00]
[22K gold ring, HUID [code]] [4.100 g] [9,450.00] [38,745.00]
[Making charges, necklace, 12% of gold value] [1] [20,922.30] [20,922.30]
[Making charges, earrings and ring, per g] [10.300 g] [850.00] [8,755.00]
[Hallmarking with HUID, per piece] [3] [45.00] [135.00]
Taxable value [3,01,499.80]
GST [3]% [9,044.99]
BILL TOTAL [3,10,544.79]
Old gold [10.000 g] [-92,000.00]
Round off [-0.79]
BALANCE PAID [₹2,18,544.00]
Old gold taken in: [22K, 10.000 g net, at ₹9,200.00 per g]
Payment: [UPI lakshmijewellers@okhdfc] · [NEFT A/c number, IFSC code]
Exchange and buyback as per showroom policy on the date of return.
GST rate shown is an example.Lines a jeweller writes on the bill
| Piece | Purity | Net wt (g) | Rate per g (₹) | Gold value (₹) |
|---|---|---|---|---|
| Necklace | 22K | 18.450 | 9,450.00 | 1,74,352.50 |
| Earrings, pair | 22K | 6.200 | 9,450.00 | 58,590.00 |
| Ring | 22K | 4.100 | 9,450.00 | 38,745.00 |
Net weight excludes stones and wax. Write gross weight too when the piece carries stones.
Weigh to three decimals. A single milligram moves the price on heavy pieces.
Making charges on their own line
Customers compare making charges between showrooms. Keep them out of the gold value so the comparison is fair.
| Line | How it is charged | Amount (₹) |
|---|---|---|
| Making, necklace | 12% of gold value | 20,922.30 |
| Making, earrings and ring | ₹850 per g on 10.300 g | 8,755.00 |
| Hallmarking with HUID | ₹45 per piece on 3 pieces | 135.00 |
| Stone charges, if any | Per carat or per piece | 0.00 |
Say which method each piece uses. A percentage and a per gram rate give very different totals.
Full gold bill with old gold exchange
| Line | Amount (₹) |
|---|---|
| Gold value of three pieces | 2,71,687.50 |
| Making and hallmarking | 29,812.30 |
| Taxable value | 3,01,499.80 |
| GST at an example rate of 3% | 9,044.99 |
| Bill total | 3,10,544.79 |
| Old gold 22K, 10.000 g at ₹9,200 per g | -92,000.00 |
| Round off | -0.79 |
| Balance paid | 2,18,544.00 |
The old gold rate is lower than the selling rate. Print both so the customer sees the difference.
Check the current GST treatment of jewellery and making charges with your accountant.
Fields only a jewellery bill has
| Field | Why it is there |
|---|---|
| Gold rate of the day | Fixes the price per gram on the bill date |
| Purity in karat | 22K, 18K or 24K changes the value |
| Gross and net weight | Separates stones from metal |
| HUID per piece | Ties each piece to its hallmark |
| Making method | Percentage, per gram or flat |
| Old gold details | Weight, purity and rate taken in |
| Customer PAN | Asked on large cash purchases |
| Buyback and exchange terms | Sets what the showroom pays back later |
Gold savings schemes and part payments
Many families buy through an 11-month scheme or pay a piece off in parts. The bill must show what was already paid.
| Payment | Date | Amount (₹) |
|---|---|---|
| Booking advance, rate locked | 15 September | 50,000.00 |
| Second part payment | 10 October | 75,000.00 |
| Balance at delivery | 6 November | 93,544.00 |
Write the locked gold rate next to the booking advance. The final bill then uses that rate.
Collect the balance before delivery on WhatsApp
Orders made to measure wait in the locker until the balance clears. A clear message brings the family in sooner.
«Vanakkam Senthil sir, this is Divya from Lakshmi Jewellers. Your necklace set for order LJ-2026-0871 is ready. The balance is ₹93,544 at the locked rate. You can pay by UPI or NEFT and collect it any day this week.»
Remind once more two days before the function date.
«Hello Senthil sir, the set is ready for the wedding on Sunday. The balance of ₹93,544 is still open. Shall it be kept ready for Friday?»
Mistakes jewellers make on bills
- Gold value and making mixed in one line. The customer cannot compare showrooms.
- No net weight. Stones get billed at the gold rate.
- Missing HUID numbers. The buyer cannot check the hallmark later.
- Old gold deducted before tax. The GST line stops matching the taxable value.
- No gold rate printed. The family disputes the price after the rate moves.
- Part payments kept on paper slips. The final balance turns into an argument.
Silver and diamond jewellery bills
Silver pieces follow the same layout with a lower rate per gram. Diamond pieces add a stone line with carat and clarity.
| Piece | Metal line | Stone line |
|---|---|---|
| Silver anklets, pair | 92.5 sterling, 48.300 g | None |
| Diamond ring | 18K gold, 3.850 g net | 0.42 ct, VS clarity, GH colour |
| Gold pendant with ruby | 22K gold, 5.120 g net | 1 ruby, 0.80 ct |
Attach the stone certificate number to the line. Buyers check it before any resale.
Keep the stone value apart from the metal value. Making charges usually apply only to the metal.
Let the part payment reminders go out on their own
Makatea tracks each scheme instalment and each part payment by customer. It sends the WhatsApp reminder before every due date.
When a payment comes in, Makatea records it and the balance updates. Try it free for 14 days without a card.
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Frequently asked questions
What must a gold jewellery bill show?
Purity, weight and the gold rate per gram. Making charges, HUID and tax go on their own lines.
How are making charges shown on a jewellery bill?
On their own line. Use a share of gold value or a rate per gram.
Where does old gold exchange go on the bill?
Below the bill total as a minus line. Show its weight, purity and the rate taken.
Why does the bill show weight to three decimals?
Because a milligram changes the price on heavy pieces. Showrooms weigh to 0.001 g.
Can I send a jewellery bill on WhatsApp?
Yes. Download the PDF and send it in the chat with the customer.
Is this a GST e-invoice?
No. It is a commercial bill for your showroom and collections. GST e-invoices are issued on the government portal.
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