Garments bill format in Word, Excel and PDF
Reviewed in November 2026
A garments bill lists each piece with its size, HSN code and price. Alterations and stitching go on separate lines because they are a service. The exchange policy sits at the bottom. The generator above opens with a family purchase at an Indore clothing store.
Garments bill
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What it includes
- Store name, address, GSTIN and phone
- Bill number and date
- Customer name and mobile
- Lines: piece with size, HSN, quantity, price, amount
- Alteration and stitching lines with ready date
- Taxable value, GST and bill total
- Advance paid and balance at pickup
- Exchange policy
Garments bill: full text
GARMENTS BILL
[Vastra Fashion House]
[MG Road, Indore] · GSTIN [number] · [+91 97520 66810]
Bill no.: [VF-2026-2210]
Date: [6 November 2026]
Customer: [Ms. Neha Agarwal] · Mobile [number]
Description Qty Price Amount
[Men's cotton shirt, size 40, HSN 6205] [3] [899.00] [2,697.00]
[Women's cotton kurti, size M, HSN 6204] [4] [749.00] [2,996.00]
[Men's denim jeans, waist 32, HSN 6203] [2] [1,299.00] [2,598.00]
[Cotton saree with blouse piece, HSN 5208] [1] [2,450.00] [2,450.00]
[Kids' T-shirt, age 6 to 8, HSN 6109] [3] [349.00] [1,047.00]
[Alteration, jeans length, per piece] [2] [80.00] [160.00]
[Blouse stitching, per piece] [1] [650.00] [650.00]
Taxable value [12,598.00]
GST [5]% [629.90]
BILL TOTAL [13,227.90]
Advance paid [-300.00]
BALANCE [₹12,927.90]
Ready for pickup: [9 November 2026]
Payment: [UPI vastrafashion@okicici] · Card · Cash
Exchange within [7] days with this bill and tags on.
No exchange on altered or stitched pieces.
GST rate shown is an example.Pieces and sizes on a clothing bill
| Piece | Size | HSN | Qty | Price (₹) | Amount (₹) |
|---|---|---|---|---|---|
| Men's cotton shirt | 40 | 6205 | 3 | 899.00 | 2,697.00 |
| Women's cotton kurti | M | 6204 | 4 | 749.00 | 2,996.00 |
| Men's denim jeans | 32 | 6203 | 2 | 1,299.00 | 2,598.00 |
| Cotton saree with blouse piece | Free | 5208 | 1 | 2,450.00 | 2,450.00 |
| Kids' T-shirt | 6 to 8 | 6109 | 3 | 349.00 | 1,047.00 |
The size column saves most exchange disputes. The customer and the counter agree on what left the shop.
Add the colour when two pieces share a design and a size.
Tailoring and alteration lines
A boutique or a store with a tailor bills stitching per piece. Put each job on its own line with the trial date.
| Job | Unit | Rate (₹) | Ready on |
|---|---|---|---|
| Jeans length alteration | piece | 80.00 | Same day |
| Blouse stitching with lining | piece | 650.00 | 9 November |
| Kurti fitting at the waist | piece | 120.00 | Next day |
| Saree fall and pico | saree | 150.00 | 2 days |
| Men's suit stitching | suit | 3,500.00 | 10 days |
Take an advance on stitching orders. Write it on the bill so the balance at pickup is clear.
The full garments bill
| Line | Amount (₹) |
|---|---|
| Five types of readymade pieces | 11,788.00 |
| Alteration and blouse stitching | 810.00 |
| Taxable value | 12,598.00 |
| GST at an example rate of 5% | 629.90 |
| Bill total | 13,227.90 |
| Advance paid on stitching | -300.00 |
| Balance at pickup | 12,927.90 |
The GST rate on clothing can depend on the sale price per piece. Check the slab for each price before you bill.
Fields a cloth shop bill needs
| Field | Why it is there |
|---|---|
| Size and colour | Settles exchange questions |
| HSN code per piece | Groups pieces for GST |
| Price per piece | Decides the tax slab in many cases |
| Discount or sale price | Shows the price the slab is worked on |
| Trial and pickup date | For stitching and alteration jobs |
| Advance on stitching | Keeps the pickup balance clear |
| Exchange window | Days allowed and the tag rule |
Wholesale clothing invoice
A wholesaler sells by the set or the dozen to retailers. The invoice carries the buyer's GSTIN and a size ratio.
| Line | Unit | Qty | Rate (₹) |
|---|---|---|---|
| Men's polo T-shirt, ratio S2 M4 L4 XL2 | set of 12 | 10 | 2,880.00 |
| Ladies' leggings, assorted colours | dozen | 15 | 1,440.00 |
| Kids' frock, age 2 to 6 | set of 5 | 8 | 1,250.00 |
Retailers buy on 30 to 60 days of credit. Their payment follows the season, not the invoice date.
Remind about pickup and the balance on WhatsApp
Stitched pieces left in the shop tie up money and rack space. A message on the ready date brings the customer back.
«Hello Neha ji, this is Sunil from Vastra Fashion House. Your blouse and altered jeans are ready. The balance is ₹12,927.90 on bill VF-2026-2210. You can pay by UPI and pick them up today.»
For a retailer buying on credit, send the reminder before the due date.
«Hello Manoj bhai, invoice VF-W-0418 of ₹1,08,420 is due on 15 November. Please send the payment by NEFT to the usual account.»
Mistakes clothing stores make on bills
- No size on the bill. Every exchange becomes the customer's word against the counter.
- One GST rate for all pieces. The slab can change with the price of each piece.
- Stitching folded into the garment price. Service and goods get mixed.
- Advance on stitching not written. The pickup balance becomes a dispute.
- Discount added after the tax line. The tax was worked on the wrong price.
- No exchange window printed. Customers return pieces weeks later.
Sale season discounts on the bill
During Diwali and end of season sales, show the tag price and the discount on each line. The customer sees the saving.
| Piece | Tag price (₹) | Discount | Sale price (₹) |
|---|---|---|---|
| Men's cotton shirt | 1,299.00 | 30% | 909.30 |
| Women's kurti | 999.00 | 25% | 749.25 |
| Kids' T-shirt | 499.00 | Buy 2 get 1 | 332.67 each |
Work the tax on the sale price, not the tag price. The slab can change once the discount applies.
Print the exchange rule for sale pieces apart. Many stores allow size exchange only.
Let the credit reminders go out on their own
Makatea sends retailers and regular buyers a WhatsApp reminder before each due date. It follows up when a bill stays open.
Each payment you record updates the balance at once. Upload your buyers from Excel and try it free for 14 days without a card.
Free on Makatea: rent receipt template · free invoice generator
Frequently asked questions
What goes on a garments bill?
Store details and a bill number come first. Then each piece with size and HSN, the GST and the exchange policy.
Should stitching go on the same bill as clothes?
Yes, on its own lines. Stitching is a service and the customer sees it apart from the pieces.
Does the GST rate change with the price of clothing?
It can. Clothing slabs often depend on the sale price per piece, so check the current slab.
How do I write a tailor invoice?
List each job with its rate, the trial date and the advance taken. The balance is due at pickup.
Can I send the garments bill on WhatsApp?
Yes. Download the image or PDF and send it in the chat with the customer.
Is this a GST e-invoice?
No. It is a commercial bill for your store and your collections. GST e-invoices are issued on the government portal.
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